ACTA’s Departments
The ACTA's organizational Structure consists of the administrative units illustrated above, which are:
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Internal Audit Department
The Internal Audit Department is entrusted with the following:
- Drafting the annual audit plan for ACTA's administrative units, submitting the same to the president for approval, and preparing reports on the results thereof.
- Monitoring compliance with the laws, regulations, and decisions related to the activities of ACTA.
- Controlling financial documents such as receipt vouchers, exchange vouchers, journal vouchers, and others after disbursement.
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Reviewing financial instructions, proposing necessary amendments, and monitoring the implementation thereof.
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Monitoring recruitment procedures, leaves, promotions, and other personnel matters, and verifying compliance with applicable laws, regulations and decisions.
- Ensuring the safety of funds, trusts, furniture, tools, buildings and other assets owned or supervised by ACTA.
Participating in the inventory of the warehouses and other trusts.
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Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
Planning and Quality Department
The Internal Audit Department is entrusted with the following:
- Drafting the annual audit plan for ACTA's administrative units, submitting the same to the president for approval, and preparing reports on the results thereof.
- Monitoring compliance with the laws, regulations, and decisions related to the activities of ACTA.
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Controlling financial documents such as receipt vouchers, exchange vouchers, journal vouchers, and others after disbursement.
- Reviewing financial instructions, proposing necessary amendments, and monitoring the implementation thereof.
- Monitoring recruitment procedures, leaves, promotions, and other personnel matters, and verifying compliance with applicable laws, regulations and decisions.
- Ensuring the safety of funds, trusts, furniture, tools, buildings and other assets owned or supervised by ACTA.
- Participating in the inventory of the warehouses and other trusts.
- Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
Public Relations and Communications Department
The PR and Communications Department is entrusted with the following:
- Issuing bulletins and media programs aiming at defining the role, activities and competencies of ACTA, in coordination with the relevant administrative units.
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Following up published literature in newspapers and media concerning ACTA and its competences, presenting the same to officials and preparing responses thereto.
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Receiving proposals, observations and inquiries concerning the work of ACTA, referring the same to the concerned administrative units and responding thereto.
- Making travel, hospitality and accommodation arrangements for ACTA's guests as well as the visiting and departing delegations, in coordination with the concerned administrative units.
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Organizing cultural, social and sporting activities for the employees of ACTA, and supervising events held or attended by ACTA.
- Organizing conferences, seminars and exhibitions on behalf of ACTA, preparing the necessary budget thereto, in coordination with the concerned administrative units.
- Supervising ACTA's website and social media pages, periodically providing necessary data thereto, in coordination with the concerned administrative units.
Legal Affairs Department
The Legal Affairs Department is entrusted with the following:
- Examining, studying, and following up on legal issues related toACTA's activities, in coordination with the concerned administrative units.
- Preparing draft legislative and regulatory instruments for ACTA, and expressing its opinion regarding draft legislative instruments referred to it.
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Expressing its legal opinion on the subjects referred to it.
- Preparing draft contracts, agreements, and memorandums of understanding relating to the competences of ACTA, in coordination with the concerned administrative units.
- Investigating facts and violations attributed to the employees of ACTA, preparing necessary memorandums concerning the results reached in such investigations, its legal opinion and its recommendations, submitting the same to the competent authority, and following up the implementation of the decisions taken in this regard.
- Following up disputes and issues to which ACTA is a party, in coordination with the competent authorities.
- Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
International Cooperation Department
The International Cooperation Department is entrusted with the following:
- Preparing reports on the review of the implementation of the United Nations Anti- Corruption Convention in State Parties when Qatar is chosen to review the implementation thereof, in coordination and cooperation with the relevant authorities, concerned States Parties, and the United Nations Office on Drugs and Crime.
- Following up the implementation of regional and international conventions on the promotion of integrity, transparency, and fighting corruption in the State of Qatar, according to the mechanisms stipulated in these agreements, in coordination with relevant national and international bodies.
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Examining requests for mutual legal assistance with foreign entities relating to acts of corruption provided for in the United Nations Anti- Corruption Convention, referring the same to the competent national authorities, and responding to the same in coordination with the Legal Affairs Department.
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Contributing to the provision of technical assistance, exchange of experience, and building of relevant partnerships with counterparts in other States under the United Nations Anti-Corruption Convention and other conventions, in coordination with the relevant authorities.
- Cooperating with regional and international bodies and organizations concerned with the fight against corruption, and exchanging knowledge, in coordination with the competent authorities and the concerned administrative units.
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Preparing working papers related to conferences, seminars and regional and international meetings, with regard to the activity of ACTA, in coordination with the competent authorities and concerned administrative units.
- Preparing reports and responses required by regional and international organizations, federations and bodies with regard to the activity of ACTA, in coordination with the concerned administrative units, and following up the issued recommendations in coordination with the competent authorities.
- Preparing necessary reports on the efficiency and effectiveness of international cooperation, and studying ways to activate the role of the State with regional and international organizations and bodies with regard to the activity of ACTA.
- Translating documents, books, scientific researches, and foreign correspondence related to ACTA's competences.
- Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
Transparency Department
The Transparency Department is entrusted with the following:
- Developing a national strategy to promote integrity and transparency in the country.
- Conducting researches and studies related to the objectives and activities of ACTA.
- Periodically following-up, analyzing and submitting proposals related to global integrity and transparency indexes in order to elevate the State of Qatar to the highest rank in such field.
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Generalizing and disseminating the knowledge related to integrity and transparency; besides, facilitating the access of individuals thereto and proposing actions that contribute to defining the phenomenon of corruption, its effects, and the risk of its spreading.
- Encouraging and activating the role of governmental and non-governmental bodies and members of society to effectively participate in achieving the objectives of integrity and transparency, as well as raising awareness about the means and methods of achieving them.
- Developing educational and training programs to educate the state employees, especially employees of financial institutions, and train them to use advanced methods in order to detect corruption and prepare them to cooperate with ACTA in this field.
- Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
Control and Development Department
The Control and Development Department is entrusted with the following:
- Implementing mechanisms, plans and programs related to the national integrity and transparency strategy in coordination with the concerned authorities in the State.
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Examining and studying the causes of shortcomings in the administrative, technical and financial systems that hinder the regular functioning of the entities subject to the supervision of ACTA, and proposing measures to avoid the same.
- Proposing measures and procedures to enhance integrity and transparency in the management of state property, as well as setting clear standards of transparency in conduct of tenders and auctions.
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Drawing up a charter of integrity for public officials, contractors and suppliers.
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Proposing legislations to prevent and to fight corruption, taking into account the standards and requirements set forth in the United Nations Anti-Corruption Convention, and periodically reviewing such legislation for the development thereof.
- Preparing reports on the review of the implementation of the United Nations Anti- Corruption Convention in the State of Qatar in coordination and cooperation with the relevant national authorities, concerned States Parties, and the United Nations Office on Drugs and Crime.
- Providing direct communication channels with the public to receive their suggestions and complaints about acts involving corruption, and dishonesty and taking the necessary practical measures to verify such complaints, in coordination with the concerned authorities.
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Following up the various developments in the field of administrative control and transparency, and setting up the latest control approaches and methods in force.
- Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
Shared Services Department
- Implementing laws, regulations, and financial systems related to the work of ACTA and its personnel.
- Meeting the needs of ACTA and its various administrative units, such as supplies, devices, and services necessary for the performance of their functions, in coordination with the relevant administrative units.
- Preparing a draft description, classification and arrangement of positions, and following up the implementation and development thereof.
- Identifying ACTA's needs such as vacancies and staff, in coordination with the various administrative units.
Identifying the training needs of ACTA's staff, in coordination with the various administrative units, implementing the same and evaluating the extent of their usefulness.
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Preparing the annual estimated budget of ACTA and its balance sheet, in coordination with the concerned administrative units.
- Carrying out procurement, tendering, and bidding activities in accordance with the rules and regulations in force in the State.
- Preparing exchange vouchers and other financial transactions.
- Supervising the use of provisions and auditing revenues and expenses accounts.
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Carrying out all services related to information systems and the use of computers.
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Carrying out the necessary maintenance works for ACTA's various buildings, facilities and machines, in coordination with the competent authorities.
- Providing administrative services and supervising ACTA's warehouses.
- Collecting fees and charges for the services rendered by ACTA.
- Receiving, classifying and registering incoming and outgoing mail, organizing ACTA's archives and keeping documents using the latest methods.
- Conducting any other tasks and duties entrusted to it by the President, within its scope of competences.
